APCP Privacy Policy

Who we are

The Association of Paediatric Chartered Physiotherapists (APCP) is membership organisation and professional body for paediatric physiotherapists operating in the UK.

APCP is the data controller of any personal information we collect about you.  We are committed to protecting your privacy and keeping your data safe.  If you have any questions about this policy, or about the APCP’s use of your personal information, please email dataprotection@apcp.org.uk

How we process your personal data

If you are a member of APCP or apply to become member of APCP 

We will collect from you, including your name, postal address, telephone number, email address, your CSP membership number (if applicable), and professional category.  

We will use the personal information that we collect about you to:

• assess your eligibility to become an APCP member
• administer your membership
• provide the benefits of membership to you
• keep you up to date with news about the APCP’s activities, according to your communication preferences.

As part of APCP membership, members may opt to be included in the APCP Private Practitioners Directory by completing the Directory Profile within their Membership Record.   By completing the Directory Profile a member consents to this information appearing in the Directory, which is accessible to the public.  A member can remove their Directory entry by unpublishing their Directory Profile within their Membership Record.

In addition we may ask members to provide information relating to their workplace, professional experience and clinical expertise. This data might be collected as part of a membership survey to gather statistics and assess the demographics of our membership, or individually to assess a members' suitability for participating in the work of APCP as a committee member or on a specific project.

If you are not an APCP member

If you are not a APCP member but interact with our organisation, we may collect and hold information about you if you:

• contact us by any means with an enquiry
• visit our website
• make an online purchase
• book an event with us
• engage with us on our social media platforms

Why we process your personal information

The law on data protection sets out the reasons we may collect and process your personal data. We rely on the following legal conditions to process your personal data:

Entering into and performing a contract with you: we process personal information as is necessary to perform the membership agreement, as appropriate to your level of membership.

Legitimate interests: in specific situations, we require your data to undertake our legitimate business interests of running our business as a membership organisation and professional body.

Legal compliance: if the law requires us to, we may need to collect and process your data.  

Consent: in specific situations, we can collect and process your data with your permission.

We will not collect any personal data from you that we do not need.  You have several rights regarding the use of your personal data, this is summarised in the ‘your rights ‘section below.

Analysing how people use our website (cookies)

The APCP website is a microsite of the CSP website.  The CSP uses cookies on our website. These are small text files that we transfer to your computer to help the website identify you.

The CSP website uses cookies to:

• site functionality
• third-party sites
• analytics

You can block cookies by selecting the appropriate settings on your browser.  However, please remember that our website might not work as well as it should if you do this.  For more details, please see our cookies notice at www.csp.org.uk/cookies.

How we protect your personal data

We’re committed to keeping any data you provide to us safe and secure.  APCP Administrators and Committee Members are a required to be cognisant of the APCP privacy policy.

All personal data is stored securely and access is restricted to authorise individuals only.

How we may share your personal information

We will not share your personal data with individuals or organisations who do not have a legitimate reason to have access to your data unless we have your explicit consent to do so.

We will disclose personal information that we hold about you to:

• APCP committee members for legitimate APCP business
• APCP administration contractors for fulfilling their administration services
• our service providers, such as IT hosting companies
• third parties involved in the distribution of the APCP Journal or providing other services to you on our behalf
• third parties involved in the delivery or hosting of APCP courses and events
• banks and financial institutions that process payments on our behalf
• regulatory authorities including tax authorities
• law enforcement agencies, courts and other tribunals
• if you join any of the APCP’s committees, working  parties or professional networking groups (including email, social media and messaging apps), your contact information will be used and shared within that group so that relevant information can be shared with you.

Where your personal data may be processed

We use Emma Email Marketing, JotForm and Google Analytics to support our web-based activities. (all based in the USA). These companies are certified with the Privacy Shield which requires registered US companies to:

• better safeguard EU citizens’ data
• provide clear privacy information
• limit the collection and use of data

The Privacy Shield also allows for more robust monitoring and enforcement by the US Department of Commerce and Federal Trade Commission (FTC) which includes increased co-operation with the European and Swiss Data Protection Authorities.

E-Communications

We send members several different types of email:

• Membership administration, governance and legal matters - these include f subscription renewals notices, annual general meeting notifications, etc.  We use our legitimate interest as the legal basis for sending these.
• Website broadcasts - primarily notifications about new content on the website, APCP courses and events, and other urgent notifications.  We send these only where we have members' consent to do so.  Members can update their email permissions for these emails via their CSP web account.
• Email Email Marketing campaigns - these include 3 categories of mailings (APCP News and Activities, Other News and Activities, Research Surveys).We send these only where we have members’ consent to do so.  Members can update their email permissions for these emails via their APCP membership record.

How long we keep your personal information 

We will keep your personal information for as long as you are a member of APCP.  If you wish to cancel your membership for any reason, we may keep your data for up to 1 year for one of these reasons:

• to ask you if you would like to re-join APCP
• to identify you if you have any questions or comments in the future
• if you request to see what data we hold

How to get a copy of your personal information

You can have access to all information that we hold about you by requesting this in writing, addressed to: APCP, PO Box 99, Okehampton, EX20 9AT; or emailed to: dataprotection@apcp.org.uk 

What do I do if my information is incorrect?

You can amend the information that we hold about you by updating your membership record via the APCP Membership Portal.  Alternatively, contact membership@apcp.org.uk to request that your membership details are updated.  

What do you do if you wish us to stop using your personal information?

You have the right within GDPR to object to us using your personal information and you can ask us to delete, remove or stop using it as long as there is no other legal reason for us to keep it.  

There may be a legitimate reason or legal obligation as to why we cannot remove or delete some of your personal information, e.g.  if we need to keep it for you to remain a member of APCP.  If this arises, it will be fully explained within our communications with you.

If you have any concerns about how your data is being processed, contact: dataprotection@apcp.org.uk

Changes to APCP data protection

If we make any significant changes to the ways in which we process personal information, we will make the required changes to this Privacy Policy and will notify you in advance of any changes being put into practice so that you can raise any concerns or objections with us.